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Software modules

Workforce management

Quality Management

A technical quality management system for periodic checks

Digital Logbook

Our software allows you to respond much faster to incoming complaints.

Time & Attendance Registration

Real-time, cloud-based time registration.

BI Dashboards

All your data packed in easy to understand digital dashboards.

ID Checker

Immediate certainty of identity for all employees, everywhere they go.

Form Builder

Digitize your checklists, questionnaires and forms in minutes.

Document Manager

24×7 access to all relevant documents in our document management module.

Work planning

Digital platform for keeping track of what your organisation is doing.

Asset Management

Full visibility over asset location, use and condition

Automation

Faster, automated followup through easy plug-in module.

Get done more in less time.

Real-time insight and control

Double your client satisfaction rate

Make your mobile workforce more efficient and employable. Ensure complete focus on key tasks and prove it to clients. Reduce time wasting paper tape. Keep control by having insight in all work floor activities. Tune your planning to actual needs and last minute changes. FacilityApps’ features provide complete insight and information for your clients while making your business more profitable. A seamless experience across all mobile devices.

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Employee users

The users on the work floor have limited options and adjustable rights. Examples: cleaners or gardeners.

Supervisor user

Executive users with more rights because they also have to supervise employee users and have access to reports.
For example: quality inspectors, team leaders, supervisors, district managers, management.
One of the supervisors is an Admin-User. This is the administrator of the environment who is in possession of all rights and can therefore configure the entire FacilityApps environment. This is also the user who communicates with the FacilityApps Service Desk.

Time & Attendance Registration

FacilityApps fully digitizes the paper time registration.

Different solutions are possible depending on the nature of the location. Sometimes you have a location with several employees, then a digital time clock is useful. But if there is an ‘evening building’ with only 1 employee, the NFC / QR sticker and the use of the App would be more convenient.

The hours that are automatically registered can easily be adjusted manually. In addition, the planned and worked hours are compared. A supervisor receives real-time notifications if an employee arrives late or leaves too early. All data is accessible in Business Intelligence Dashboards or Excel exports and can be linked to a salary package.

FREE DEMO PRICE CALCULATOR

Smart Washroom

Fully stocked paper products, toilet and soap dispensers, and on-demand work during peak usage times are critical components of a positive washroom experience. Data transmission of dispenser- and battery levels, and activation of on demand cleaning whenever you or the client wishes.

Our Smart Washroom App offers building service contractors, facility managers and manufacturers/producers scalable and cost effective digital solutions.

FREE DEMO MORE INFORMATION

Cleaning on Demand

Cleaning on Demand is a system that allows you to manage cleaning services based on data. Data like the utilization of a building, data from dispenser and bin sensors or other smart products and assets. This will lead to dynamic cleaning schedules, increase customer and end user satisfaction through better cleaning quality, improved transparency and efficiency.

FREE DEMO PRICE CALCULATOR

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Indoor Positioning

Using our ‘Where is my Cleaner App’, the exact position of your cleaner within a building is known. This greatly improves communication and interaction. In addition, the position can be used to determine who was in which room and for how long. Using an ‘Evidence Based Cleaning’ approach, it is easy for you to determine how intensively rooms are used and make data enhanced decisions on when to assign specific tasks to the right worker. This gives you the opportunity to increase effectiveness and efficiency of your team.

FREE DEMO PRICE CALCULATOR

indoor positioning

Mop Tracking

The Mop Management module helps cleaning operations with a high number of mops that want to avoid loss of cleaning textiles through misplacement or theft and improve materials management by operating with more transparency on materials usage. Gain more insight on how many mops you have on site, which mops were returned by whom, what’s been dispatched to which site, age and wash cycles, replacement and mop types.

FREE DEMO PRICE CALCULATOR

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Trolley Fleet Tracking

Trolley Fleet Tracking and monitoring helps cleaning operations using a high number of trolleys on multiple sides who want to improve productivity by obtaining better control and transparency. This app/module gives you full visibility over trolley location, use and condition. Included are checklist guides for better control of set-up before or after shift, damage or missing items reporting through push notifications and a management overview on the total trolley fleet.

FREE DEMO PRICE CALCULATOR

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Connected Textile Management

Connected Textile Management enables you to gather data on your cleanroom article usage and validates SOP compliance in critical areas like cleanrooms and hospitals. Using UHF technology or barcode scanning, this new approach to textile management will offer you increased transparency and comprehensive data from any part of the cycle.

FREE DEMO PRICE CALCULATOR

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Quality Management

The DQS (Daily Quality System) is a simplified version of the European standard EN 1354. It is a technical quality management system for the control of daily and periodic cleaning activities that was originally intended to provide direction to improve the internal cleaning processes.

Over the years, the DQS has also been used to involve external customers by providing them with structured information through reports and charts.

FacilityApps comes with a number of predefined DQS forms, but also allows you to apply your own quality management methodology.

FREE DEMO PRICE CALCULATOR

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Form Builder

FacilityApps offers you a forms platform that digitizes your visit reports, checklists, questionnaires, inspection forms, order forms, sick and / or leave forms in a few minutes.

Forms can be independently defined and then completed on tablets or phones by employees, supervisors, or customers with ease. FacilityApps already has numerous forms available in the system that you can easily reuse or copy.

All forms are delivered in beautiful PDF formats that are automatically saved via the cloud and distributed to employees, supervisors or customers who can access them 24/7 via the App.

All collected data is displayed in a state-of-art Business Intelligence Tool in which extensive reports and graphs are immediately available

FREE DEMO PRICE CALCULATOR

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Digital logbook

The digital logbook App is an integrated ticket system and the first step towards an excellent customer experience. It simplifies the process of creating service tickets, including photo proof, after which they are copied to an assigned employee’s task list.

One central hub for all questions, requests for additional work, complaints and comments from customers.

Both the customer, employee and manager have access via the App to respond to tickets. The app shows the status and the follow-up of tickets. Push messages notify employees in real time. Live dashboards provide clear reporting, an overview per customer and can be accessed independently by clients.

FREE DEMO PRICE CALCULATOR

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Document Manager

Work 100% paperless and have 24×7 access to all relevant documents. You’ll never have to email a document again.

FacilityApps digitally stores all relevant documents, such as invoices, cleaning instructions, pay slips or product safety sheets, digitally. These documents will be made available to all customers, employees and managers, such as invoices, cleaning instructions, pay slips or product safety sheets.

You can upload all necessary documents in Google Drive, Dropbox or any other cloud based storage. With useful links (APIs), documents can also be easily shared from other systems.

FREE DEMO PRICE CALCULATOR

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ID-Checker

Organizations are required to keep an up-to-date personnel file of personnel, even in the case of temporary employment. Identity documents and other employment documents must be verified. It is important for the organization that any risk of fraud or fines is excluded.

By using FacilityApps’ ID verification, it is possible to verify the authenticity of any type of passport, identity card, residence permit or driver’s license within the framework of laws and regulations.

FREE DEMO PRICE CALCULATOR

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Work planning

By scheduling periodic tasks such as work orders, quality checks, interview reports, toolbox meetings or machine inspections, you have proof of the services provided and no tasks are overlooked.

Supervisors have real-time insight into planned or completed tasks and can also create individual tasks via the App for extra work, which are directly linked to the right employee.

Comments, photos and time registration can be added per work order and, if necessary, a signature from the customer, who will be notified and a copy by e-mail.

FREE DEMO PRICE CALCULATOR

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Asset Management

Building Services Contractors have a large number of assets on different sites and, often, unaware of their location, amount, state and availability. Asset Management within the FacilityApps platform puts you back in control. Via QR , NFC or even indoor tracking you have full visibility over location, use and condition. Report damage or order missing items easily while dashboards give you a complete management overview.

FREE DEMO PRICE CALCULATOR

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Work Orders

Digitize your work orders and say goodbye to paperwork. With the work order app you connect your office staff with field staff. Respond faster to customer requests, simplify your work process, invoice extra work more easily and save time and costs.

FREE DEMO PRICE CALCULATOR

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Discount

Contract term	Rebate		# Users	Rebate
1 year	10%		101 – 500	10%
2 years	20%		501 – 1.500	15%
3 years	30%		1.501 – 5.000	20%

Client Users

In addition to a viewing function with regard to reports and documents, this role also has access to the digital logbook. Examples: customers, facility managers, clients, suppliers.

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BI Dashboards

Always up to date with simple and advanced management dashboards. Reports and dashboards can be created on almost all data that is stored within the portal and within the app. Extra reporting based on Business Intelligence (BI) for analysis by ‘click-through’ to see the underlying data. Reports can be shared with clients while everyone only sees the data that they are supposed to see.

FREE DEMO PRICE CALCULATOR

BI Dashboard

Automation

With the automation plugin module you can automate common tasks. You can set rules, conditions, simple workflows and actions based on your KPI’s. You can send an email, sms or push notification when a form or complaint with a specific answer to a question is submitted, e.g. when a customer in a call report indicates that he is not satisfied. A task can also be created based on sensor collected data.

FREE DEMO PRICE CALCULATOR

facilityapp mockup