Plan the service
Timetables and tasks are already set up in the staff planning system.
Time-tracking app
Time recording for cleaning that’s accurate to the minute
Replace timesheets and Excel with a single app. Staff clock in and out on site via GPS, QR code or NFC; you can see in real time who is working where, and the hours worked are automatically transferred to your scheduling and payroll systems.
- Clocking in on site
- GPS-verified hours
- Link to remuneration
- No more timesheets
Hours · Demo Office BuildingLive · GPS
Staff memberA. de Vries
Clocked in08:02 · on location
Clocked out12:31
Break0:15
Calculated
Worked today4:14
Worked this week31:45
Worked vs. planned94 per cent of the schedule
- On site — GPS confirmed
- 0 timesheets — fully digital
Clocking in
GPS · QR · NFC
Staff clock in on site, right where the work is being carried out
Administration
100%
digital — no need to retype timesheets, fewer errors
Platform
500+
Cleaning companies in over 20 countries are already using FacilityApps
The problem
Why timesheets cost you money and time
In the cleaning sector, time recording is still often done on paper or in Excel. Timesheets are filled in retrospectively, retyped by hand, and lead to disputes about hours worked — with both your staff and your client.
- Notes are filled in retrospectively and from memory
- Transcribing data takes hours and leads to payroll errors
- Discussion on attendance and hours worked
- No real-time overview of who is working where
- Allowances and overtime are either omitted or estimated
- The budget for each project is spiralling out of control without anyone realising
More paperwork, higher labour costs and less control.
The solution · time tracking software
From timesheets to real-time, accurate hours
With the FacilityApps time-tracking app, staff can clock in and out on site — via the app on their own phone, by scanning a QR code or using NFC at the site, or via a wall-mounted terminal. The app can verify the location using GPS, so you can be sure that work has been carried out at the correct site.
Hours worked are recorded in real time and automatically compared against the schedule. This allows you to keep track of labour costs per property, approve hours with a single click and export everything to your payroll system. Reliable time tracking for your cleaning company, with no need for manual data entry.
Watch a demoThe process · from clocking in to pay
Everything brought together in a single, comprehensive overview of working hours
From clocking in to allowances and approval — the app calculates the hours worked based on the factors that really matter, and calculates them automatically.
Clocking in on location (GPS)
Staff clock in via the app; their location is confirmed via GPS.
QR or NFC scan
Scan a code or tag on the object for quick, contactless registration.
Wall-mounted terminal (optional)
At fixed locations, teams clock in using a terminal mounted on the wall.
Breaks, allowances & overtime
Record your hours in accordance with your own agreements and the collective labour agreement for the cleaning sector.
Planned vs. actual
Compare the schedule with the actual deployment per property in real time.
Approval & corrections
Check, correct where necessary, and approve hours with a single click.
Together, they automatically form a comprehensive overview — ready for payment.
Weekly Report · Team NorthCalculated automatically
Review
Hours worked31:45
Scheduled hours33:30
Overtime1:15
Overtime hours2:00
Objects4
StatusApproved
Worked vs. plannedon schedule
How does it work?
From planning to payment in five steps
One consistent, standardised process — for every site, every team and every employee.
An employee clocks in
On-site via app, QR code or NFC — with GPS confirmation.
Hours are being recorded in real time
An immediate overview of who is working where, showing planned versus actual hours worked.
Check & approve
Make corrections where necessary and approve hours with a single click.
Export to payroll
Approved hours are sent to your payroll software.
Key benefits
Better control over working hours, less paperwork
Ticking away the hours
GPS-verified clocking in on site — no retrospective estimates.
Less paperwork
No need to retype notes. Hours are immediately ready for approval.
Keeping labour costs under control
Compare planned versus actual figures for each project and adjust the budget at an early stage.
End of discussion
Transparent working hours for both staff and clients.
Ready for the collective agreement
Breaks, allowances and overtime are correctly recorded and paid.
Integration with planning & payroll
Hours, timetables and pay are all managed on a single platform.
Features
Time tracking and staff planning in one
Clock-in app (GPS/QR/NFC)
Clock in on site via phone, scan or wall-mounted terminal — even offline.
Staff planning
Software for timetables and scheduling, linked to hours worked.
Planned vs. actual
Compare resources and budget by property, team and period.
Allowances & overtime
Breaks, allowances and overtime in accordance with your agreements and the collective labour agreement.
Real-time dashboards
See who works where, including attendance and hours worked per location.
Pay-for-performance scheme
Export approved hours to your payroll system without having to retype them.
For whom
Developed for the cleaning industry
Cleaning companiesFacilities management service providersWindow cleanersMulti-service organisationsSelf-employed workers & flex teamsRegional and national companies
Results
Why cleaning companies choose FacilityApps
Greater accuracy
Accurate hours, verified on site using GPS.
Less work
No more retyping timesheets at the office.
Better grip
Real-time insight into deployment, budget and labour costs.
Faster pay
Approved hours are immediately ready for payment.
Why FacilityApps
Time tracking that fits in with your entire operation
Where standalone time-tracking apps stop at simply recording hours, FacilityApps goes further. Time tracking is integrated into the same platform as your planning, work programmes and quality control. This means that every hour worked is immediately visible in both your planning and your budget — without the need for separate integrations or duplicate data entry.
- Time recording
- Staff planning
- Work programmes
- Quality control
- Remuneration & exports
- Reports
- Customer communication
Planning
Clocking in
Hours
Approval
Remuneration
Frequently Asked Questions
Good to know
How do cleaning staff clock in?
Employees clock in and out on site using the app on their own mobile phones, by scanning a QR code or using NFC at the site, or via a wall-mounted terminal. This allows you to record hours exactly where the work is being carried out.
Does the time-tracking app work offline?
Yes. Staff can clock in and out even when there is no connection. As soon as the connection is restored, the hours are automatically synchronised with the dashboard.
Does the app track your location using GPS?
Yes. When clocking in, the app can verify your location via GPS, so you can be sure you’ve clocked in at the correct site. This prevents any disputes about attendance and hours worked.
Does the time-tracking system link to my payroll software?
Yes. You export approved hours to your payroll system, so that the payroll process runs more quickly and contains fewer errors.
Does it take into account allowances, breaks and overtime?
Yes. You record breaks, allowances and overtime in accordance with your own agreements and the collective labour agreement for the cleaning sector, to ensure that everything is paid out correctly.
Can I see the planned versus actual hours worked for each project?
Yes. You can compare the planned hours with the hours worked for each project and employee in real time, enabling you to make early adjustments to your budget and staffing levels.
Does time recording tie in with staff planning?
Yes. Time tracking is part of the same FacilityApps-platform as staff planning, work schedules and reports — without any separate links or duplicate data entry.