Tagging
Your equipment will be fitted with an RFID, QR or NFC tag. You’ll need to link it to the item on the platform once.
Hardware · Data-Driven Cleaning
Tracking & fleet management for the cleaning sector
Give every mop, trolley and piece of fabric a digital identity. With RFID, QR and NFC, you’ll always know where your equipment is, how it’s been used and when it needs replacing — so you can manage it based on data and make it last longer.
- Mop tracking
- Trolley fleet management
- Connected textile management
Technology
RFID · QR · NFC
plus indoor tracking for location and usage
Insight
Real-time
cloud dashboards showing location, usage and condition
Hygiene
Demonstrable
hygiene logs for audits and customers
Platform
A single environment
part of the FacilityApps-platform
The problem
Cleaning supplies are a blind spot — and a major expense
Cleaning companies manage huge quantities of equipment across many sites, and often do not know where it is, how much there is, what condition it is in, or whether it is available. Mops go missing, trolleys are left in the wrong place, and textiles are either thrown away too soon or used for too long.
- Equipment goes missing across different sites → duplicate purchases & ad hoc orders
- Textiles are replaced based on feel → either waste or a loss of quality
- No evidence as to which mould was used where → risk of cross-contamination & audit issues
That is precisely what tracking and fleet management solve: every item can be tracked digitally via RFID, QR or NFC, ensuring more efficient use and a longer service life.
How it works
From tag to insight in four steps
Tagging, scanning, registering and sending — in real time in the cloud.
Scanning
You scan items on the floor using a mobile phone or a fixed reader — when using, washing or moving them.
Register
Location, usage and condition are brought together in real time in the FacilityApps-cloud.
Steering
Dashboards and notifications show what needs to be replaced, serviced or reordered.
Benefits
Why cleaning companies are switching to this
Longer service life
Materials are replaced based on actual usage. This leads to more efficient use of materials and a longer life cycle.
Demonstrable hygiene standards
Conclusive evidence of where each mop or cloth was used — crucial for the healthcare, food and audit sectors.
Nothing gets lost
Trolleys and textiles can be found across all your sites. This reduces duplicate purchases and rush orders.
Insight via dashboards
A real-time management overview of all your assets: location, quantity, condition and availability.
Less waste
Textiles: not too early and not too late – making the right replacement decision based on data.
One platform
Tracking is integrated into your planning, work orders and quality control — it’s not a separate set of tools.
The solution · 3 parts
Three ways to manage your content based on data
Mop tracking, trolley fleet management and connected textile management all run on the same asset management engine from FacilityApps. Can be used separately, but are even more powerful when combined.
Mop tracking
Every mop or floor cloth is fitted with an RFID tag. You record which room it has been used in and how often it has been washed — providing conclusive proof of hygiene, without the need for manual record-keeping. This prevents cross-contamination between zones, provides a verifiable hygiene log and counts the number of washes so that mops are taken out of circulation in good time.
Trolley fleet management
Manage all your cleaning trolleys as a single fleet. View the location, availability, usage and maintenance status of each trolley in a single overview — across all your sites. Trolleys won’t go missing, preventative maintenance is carried out on time, and any damage is reported straight from the shop floor.
Connected textile management
Mops, cloths and microfibre with RFID: the platform counts washes, monitors the lifecycle and detects losses. This allows you to replace textiles at exactly the right time — resulting in more efficient use of materials, a longer service life and fewer losses in the laundry.
Everything in one dashboard — asset management
Mop tracking, trolleys and textiles are all brought together in FacilityApps’s asset management overview. Via QR, NFC or indoor tracking, you have full insight into location, usage and condition — including reporting damage and reordering missing items. A single source of truth, linked to planning, work orders and quality.
For whom
Where tracking & fleet management make the difference
Healthcare organisations & hospitalsAirportsShopping centres & retailOffice buildingsPublic transport (bus & train)Multi-site cleaning companies
Results
What organisations achieve through tracking and fleet management
98 per cent
material can be retrieved
+30%
longer lifespan of textiles
0
uncertainty regarding hygiene
1
platform for all assets
Indicative results; subject to scale, mix of materials and implementation.
The platform
Part of Data-Driven Cleaning
Tracking and fleet management do not operate in isolation. The data flows through the entire FacilityApps-platform, from tag to management insights.
- Tag (RFID/QR/NFC)
- Cloud
- Report
- Work order
- Insight
- Planning
- Quality control
Tag (RFID/QR/NFC)
Cloud
Report
Work order
Insight
Frequently Asked Questions
Questions about tracking and fleet management
What is tracking and fleet management in the cleaning sector?
Tracking & fleet management means that your cleaning equipment — mops, trolleys and textiles — is given a digital identity via RFID, QR or NFC. This means you know at all times where each item is, how often it has been used or washed, and when it needs replacing. You manage equipment based on data rather than on a hunch.
What is mop tracking?
Mop tracking involves tracking mops and mop heads fitted with an RFID tag. You can record which mop has been used in which room and how often it has been washed. This prevents cross-contamination between, for example, an operating theatre and a toilet, and provides a verifiable hygiene log for audits.
How does trolley fleet management work?
Each cleaning trolley is fitted with a tag or QR code. Via the FacilityApps-dashboard, you can view the location, availability, usage and maintenance status of your entire fleet. This ensures that trolleys don’t go missing, allows you to schedule maintenance in good time and enables you to make the most of your equipment across different sites.
What technology does FacilityApps use for tracking?
FacilityApps links asset management to RFID, QR codes, NFC and even indoor tracking. You scan using a mobile phone or a dedicated reader, and all the data is consolidated in real time in cloud-based dashboards, providing insights into location, usage and condition.
What are the benefits of connected textile management?
Connected textile management automatically counts the number of washes for mops, cloths and microfibre products and monitors their lifecycle. You replace textiles at just the right time — not too soon (waste) and not too late (loss of quality) — and prevent losses at the laundry. This leads to more efficient use of materials and a longer service life.
Does it integrate with existing products such as Vileda?
Yes. FacilityApps works with leading material suppliers and supports RFID-tagged mops and textiles. The tracking data is fed into the same platform as your planning, work orders and quality control, so that everything is brought together in a single environment.
Which organisations is this suitable for?
Tracking and fleet management are valuable for cleaning companies and facility management services that have a lot of equipment spread across multiple locations: healthcare facilities, airports, shopping centres, office buildings and public transport. Anywhere where hygiene must be demonstrable and equipment represents a significant cost.