Determine the requirement
Set out the cover each site needs.
Staff planning app
Cleaning planning software that plans ahead
Schedule your cleaning staff by site and employee on a single planning board. Automatically take availability, skills and the collective labour agreement into account, make quick adjustments in the event of illness, and give your team access to the rota via the app — with real-time control over your labour costs.
- Scheduling by site and staff member
- Working time & labour agreement checks
- Exchanging services via the app
- Keeping labour costs under control
Plans
Object + person
Scheduling by location and staff member on a single planning board
Compliance
Working time & labour agreement
automatic alerts in the event of conflicts with working hours and rest periods
Platform
500+
Cleaning companies in over 20 countries are already using FacilityApps
The problem
Why creating timetables in Excel can be a real headache
Staff planning in the cleaning sector is a challenge: night and day shifts, part-time and full-time staff, dozens of sites and last-minute changes. You can easily lose track of things in Excel or on a whiteboard.
- No overview of sites, teams and shifts
- When you fall ill, the phone calls and searching start all over again
- Conflicts with the Working Hours Act are not being identified
- Employees do not know where and when they are working
- No view of labour costs and budget per site
- Reporting changes involves an endless stream of text messages
More work for the planner, less control and higher costs.
The solution · planning software
One scheduling board for all your sites and staff
With the FacilityApps planning software you build schedules by drag and drop, by site and by staff member. The software shows who is available and qualified, warns you about conflicts with working and rest time rules, and takes the collective labour agreement and allowances into account, so you always schedule within the rules.
Your team can view the rota in the app, submit their availability and leave requests, and swap shifts themselves. If someone is off sick, you can quickly fill an open shift from your flex pool. This way, you’re working with a staff planning system that gives you peace of mind rather than constant text messages.
Watch a demoThe structure · what the planning takes into account
Smart scheduling starts with the right conditions
A good timetable is more than just names in boxes. The software takes into account the elements that really matter — and factors them in automatically.
Sites & staffing requirements
For each site, set out how much cover is needed and when.
Availability & leave
Plan according to who is available; staff will let you know themselves.
Skills & contracts
Assign the right, qualified staff member to the right shift.
Working time, labour agreements & allowances
Automatic checks on working hours, rest periods and shift allowances.
Travel distances & routes
Take travel time between sites into account.
Labour costs & budget
See what the schedule costs per site and per period, in real time.
Together, they form a comprehensive timetable — within the rules and within budget.
How does it work?
From requirement to timetable in five steps
One fixed, standardised flow, for every site, every team and every week.
Timetable with drag-and-drop
Assign the right staff member to the right shift.
Automatic working time & labour agreement check
The software flags up conflicts before you publish.
Share via the app
Staff can view their rota and swap shifts themselves.
Adapt quickly to changes
Fill any vacant shifts from your flex pool.
Key benefits
Faster scheduling, better control
An overview on a single planning board
All sites, teams and shifts in one place, no separate lists.
Always within the rules
Automatic checks against working time rules and labour agreements, including shift allowances.
Cover absences fast
See straight away who’s available and fill any gaps from your flex pool.
Less data entry
Self-service: staff members submit their own leave requests and shift swaps.
Keeping labour costs under control
See what your schedule costs per site and manage your budget.
Satisfied staff
Clarity and a say in the timetable via the app.
Features
Everything you need for staff planning and rota management
Planning board (drag & drop)
Schedule by site and staff member on a single, clear scheduling board.
Staff planning app
Staff can view their rota, swap shifts and request time off.
Working time & labour agreement checks
Automatic detection of conflicts and shift allowances.
Availability & flex pool
Quickly assign the right, available staff member to an open shift.
Labour costs & budget
Real-time insight into what your schedule costs, per site and per period.
Link to hours & work orders
A scheduled shift forms the basis for clocking in and the work order.
For whom
Developed for the cleaning industry
Cleaning companiesFacilities management service providersWindow cleanersMulti-service organisationsCompanies with flexible teamsRegional and national companies
Results
Why cleaning companies choose FacilityApps
A clearer overview
All sites and shifts on a single scheduling board.
Less work
Self-service and service exchange save the planner time.
Lower risk
Automatic checks against working time rules and the labour agreement prevent errors.
Better grip
Real-time insight into staffing levels, budget and labour costs.
Why FacilityApps
Planning that aligns with your entire operation
Where standalone rostering tools stop at the roster, FacilityApps goes further. Scheduling is integrated into the same platform as your time tracking, work orders and quality control. A scheduled shift thus immediately forms the basis for clocking in and the work order — without the need for separate links or duplicate data entry.
- Staff planning
- Time tracking
- Work orders
- Quality control
- Remuneration & exports
- Reports
- Customer communication
Need
Timetable
Planning
Implementation
Hours
Frequently Asked Questions
Good to know
Can I schedule by site as well as by staff member?
Yes. You schedule from the site (what cover is needed) and from the staff member (who is available and qualified). That keeps sites, teams and shifts on a single scheduling board.
Does the scheduling software take the collective labour agreement and the Working Hours Act into account?
Yes. The software flags any conflict with working and rest time rules, and takes the collective labour agreement and shift allowances into account, so your schedule stays within the rules.
Can staff view their rota and swap shifts?
Yes. Staff use the app to view their rota, submit their availability and leave requests, and swap shifts – subject to the planner’s approval where necessary. This saves the planner a lot of data entry work.
How can I quickly adapt in the event of illness or staff absences?
In the event of staff absences, you can immediately see who is available and qualified, and post an open shift to a flex pool. This allows you to fill gaps quickly without causing chaos in the rota.
Can I see labour costs and budget per site?
Yes. You see planned cover and labour costs per site in real time, so you keep budgets in check and can adjust in good time.
Is the staff planning system also available as an app?
Yes. Planners manage the rota on a desktop, tablet or mobile, and staff use the app to view their rota anytime, anywhere.
Is the schedule linked to time recording and work orders?
Yes. The scheduling system is part of the same FacilityApps platform as timesheets, work orders and quality control. A scheduled shift therefore immediately forms the basis for clocking in and the work order, without the need for double entry.