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    Interclean Amsterdam Innovation Award 2026 Category Winner
    Bidding Software for Cleaners

    Make it in just a few minutes professional cleaning quotes

    Stop doing calculations in Excel. Base your calculations on what really matters — spaces, areas, frequencies and staffing requirements — and let the software automatically work out hours, costs and selling prices.

    • Faster calculations
    • Fewer errors in quotations
    • Better control over margins
    • Professional proposals in minutes
    Request a demoSee how it works
    • +28% margin — clear in advance
    • Get a quote in 4 minutes — instead of hours

    Speed

    Minutes

    a comprehensive quote rather than hours of calculations

    Structure

    100%

    consistent — every quotation is calculated in the same way

    Platform

    500+

    Cleaning companies are already using FacilityApps

    The problem

    Why many cleaning companies are missing out on revenue

    Quotations are still often drawn up manually in Excel or Word. This takes time and increases the risk of errors.

    • Quotations take too much time
    • Prices are not always consistent
    • It is difficult to estimate the number of hours and staff required
    • Margins are under pressure
    • Calculations depend on individual staff members
    • Drawing up professional quotations involves a lot of manual work

    More work, less clarity and missed opportunities.

    The solution

    From premises and commitment to a well-founded price

    With Bidding Software for Cleaners, you first map out the property in full: which areas, the total floor area, the tasks involved and the cleaning frequencies. Based on this — and using realistic standard times — the software automatically calculates how many staff and how many hours you will need.

    The system immediately factors this input into the cost price, selling price and margin. This allows you to prepare quotations more quickly — whilst being completely certain of your profitability.

    Watch a demo
    The structure · up to the calculation

    Everything that comes together before the prize

    A good quotation doesn’t start with the price, but with the property itself. The software builds the calculation using the elements that really matter — and calculates them automatically.

    1. Spaces & areas

      Record the floor area for each type of space: toilets, open-plan office, corridors, stairwell.

    2. Work & frequencies

      Decide which tasks need to be carried out and how often — daily, weekly or from time to time.

    3. Standard times & productivity

      Allow for realistic standard times per task and per square metre.

    4. Staffing requirements

      See at a glance how many staff, hours and FTEs are required for the project.

    5. Materials & resources

      Include cleaning products, machinery and equipment in the cost price.

    6. Rates & margins

      Link hourly rates, cost prices and your desired margin.

    Together, they automatically form the complete quotation — no more separate Excel sheets.

    How does it work?

    From enquiry to quotation in five steps

    A single, standardised process — for every request, by every member of staff.

    01

    Map the object

    Add buildings, rooms and floor areas.

    02

    Select tasks

    Select the tasks and frequencies required.

    03

    Automatic calculation

    The software calculates staff deployment, hours, costs and sales prices.

    04

    Generate the quotation

    A professional quote generated automatically in your corporate style.

    05

    Send to the customer

    The quotation is ready to be sent straight away.

    Key benefits

    More quotes, less work

    Faster calculations

    Create quotes in a fraction of the time.

    Better margins

    Get an overview of costs and selling prices before you dispatch.

    Fewer mistakes

    Use standardised calculations.

    A professional appearance

    Consistent quotations that inspire confidence in clients.

    Greater control over growth

    Increase the capacity of your sales team without adding extra pressure.

    Features

    Everything you need for scope, costing and quotations

    Calculation module

    Calculates staff deployment, hours and prices based on rooms, tasks and standard times.

    Quotation Generator

    Create professional proposals in just a few clicks.

    Pricing Management

    Manage hourly rates, cost prices and margins centrally.

    Asset & Space Management

    Store details of locations, rooms and floor areas in a centralised system.

    Reports

    Insight into performance, quotations and results.

    Central database

    Work from a single platform with data that is always up to date.

    For whom

    Developed for the cleaning industry

    Cleaning companiesFacilities management service providersWindow cleanersSpecialist cleanersMulti-service organisationsRegional and national companies
    Results

    Why organisations choose Bidding Software for Cleaners

    More speed

    Spend less time on calculations and quotation management.

    Greater consistency

    Every quotation is structured in the same way.

    Greater insight

    Always keep track of cost price, selling price and margin.

    Greater clout

    Respond more quickly to enquiries and issue more quotations.

    Why FacilityApps

    From quotation to implementation on a single platform

    Whereas many systems stop at the quotation stage, FacilityApps goes further. You manage the entire customer journey from a single environment — a single central workspace for both sales and operations.

    • Quotations
    • Work programmes
    • Planning
    • Quality controls
    • Time recording
    • Reports
    • Customer communication

    Quotation

    Contract

    Implementation

    Inspection

    Reporting

    Frequently Asked Questions

    Good to know

    How are prices calculated?

    The software automatically calculates hours, costs and selling prices based on property details and the work carried out.

    Can I use my own rates?

    Yes, rates and margins can be fully adapted to your own costing model.

    Is the software suitable for tenders?

    Yes, the software supports both standard quotations and tendering processes.

    Can I personalise quotes?

    Yes, quotations can be fully customised to match your corporate identity.

    Can I manage existing properties and clients?

    Yes, all data is stored centrally and remains available for new calculations.

    Is the software compatible with FacilityApps?

    Yes, the solution is fully integrated with the FacilityApps platform — from quotation to implementation.

    Stop doing calculations in Excel

    Faster quotes, better margins, more orders

    Find out how Bidding Software for Cleaners speeds up your sales process — from the initial enquiry to the quote being sent. Book a no-obligation demonstration — there’s no pressure.