Determine the requirement
Specify the staffing requirements for each property.
Staff planning app
Cleaning planning software that plans ahead
Schedule your cleaning staff by site and employee on a single planning board. Automatically take availability, skills and the collective labour agreement into account, make quick adjustments in the event of illness, and give your team access to the rota via the app — with real-time control over your labour costs.
- Planning by property and staff member
- ATW & Collective Labour Agreement Audit
- Exchanging services via the app
- Keeping labour costs under control
Planning Board · Week 24Timetable
Status
Objects6
Upcoming shiftTue · substitute
ATW / Collective Labour AgreementNo conflict
Availability this week96% covered
- 96% occupancy rate — at a glance
- Exchange of services — yourself via the app
Plans
Object + person
Scheduling by location and staff member on a single planning board
Compliance
ATW & Collective Labour Agreement
automatic alerts in the event of conflicts with working hours and rest periods
Platform
500+
Cleaning companies in over 20 countries are already using FacilityApps
The problem
Why creating timetables in Excel can be a real headache
Staff planning in the cleaning sector is a challenge: night and day shifts, part-time and full-time staff, dozens of sites and last-minute changes. You can easily lose track of things in Excel or on a whiteboard.
- No overview of properties, teams and services
- When you fall ill, the phone calls and searching start all over again
- Conflicts with the Working Hours Act are not being identified
- Employees do not know where and when they are working
- No overview of labour costs and budget per property
- Reporting changes involves an endless stream of text messages
More work for the planner, less control and higher costs.
The solution · planning software
One planning board for all your properties and staff
With FacilityApps’s planning software, you can create timetables using drag-and-drop, based on both the venue and the staff member. The software shows who is available and qualified, alerts you to any conflicts with the Working Hours Act, and takes into account the collective labour agreement and allowances — ensuring you always plan within the rules.
Your team can view the rota in the app, submit their availability and leave requests, and swap shifts themselves. If someone is off sick, you can quickly fill an open shift from your flex pool. This way, you’re working with a staff planning system that gives you peace of mind rather than constant text messages.
Watch a demoThe structure · what the planning takes into account
Smart scheduling starts with the right conditions
A good timetable is more than just names in boxes. The software takes into account the elements that really matter — and factors them in automatically.
Items & staffing requirements
For each item, specify how much effort is required and when.
Availability & leave
Plan according to who is available; staff will let you know themselves.
Skills & contracts
Assign the right, qualified staff member to the right shift.
ATW, collective labour agreement & allowances
Automatic monitoring of working hours, rest periods and ORT.
Travel distances & routes
Bear in mind the distance between objects and ensure efficient deployment.
Labour costs & budget
View the costs of the timetable for each property and period in real time.
Together, they form a comprehensive timetable — within the rules and within budget.
Timetable · Week 24Car check
Review
Scheduled services128
Casting96 per cent
Outstanding1 service
ATW / Collective Labour AgreementNo conflict
Labour costswithin budget
TimetableAround
Occupancy vs. demand96 per cent
How does it work?
From requirement to timetable in five steps
One fixed, standardised workflow — for every project, every team and every week.
Timetable with drag-and-drop
Assign the right staff member to the right shift.
Automatic ATW/CAO check
The software flags up conflicts before you publish.
Share via the app
Staff can view their rota and swap shifts themselves.
Adapt quickly to changes
Fill any vacant shifts from your flex pool.
Key benefits
Faster roasting, better grip
An overview on a single planning board
All objects, teams and services in one place — no separate lists.
Always within the rules
Automatic checks against the ATW and collective labour agreement, including allowances.
Acting quickly in the event of a breakdown
See straight away who’s available and fill any gaps from your flex pool.
Less data entry
Self-service: staff members submit their own leave requests and shift swaps.
Keeping labour costs under control
View the costs of your schedule per property and manage your budget.
Satisfied staff
Clarity and a say in the timetable via the app.
Features
Everything you need for staff planning and rota management
Planning board (drag & drop)
Schedule by venue and staff member on a single, clear planning board.
Staff planning app
Staff can view their rota, swap shifts and request time off.
ATW & Collective Labour Agreement audit
Automatic detection of conflicts and surcharges (ORT).
Availability & flex pool
Quickly assign the right, available staff member to an open shift.
Labour costs & budget
Real-time insight into the costs of your timetable by property and period.
Link to hours & work orders
A scheduled shift forms the basis for clocking in and the work order.
For whom
Developed for the cleaning industry
Cleaning companiesFacilities management service providersWindow cleanersMulti-service organisationsCompanies with flexible teamsRegional and national companies
Results
Why cleaning companies choose FacilityApps
A clearer overview
All assets and services on a single planning board.
Less work
Self-service and service exchange save the planner time.
Lower risk
Automatic checks against the ATW and collective labour agreement prevent errors.
Better grip
Real-time insight into staffing levels, budget and labour costs.
Why FacilityApps
Planning that aligns with your entire operation
Where standalone rostering tools stop at the roster, FacilityApps goes further. Scheduling is integrated into the same platform as your time tracking, work orders and quality control. A scheduled shift thus immediately forms the basis for clocking in and the work order — without the need for separate links or duplicate data entry.
- Staff planning
- Time recording
- Work orders
- Quality control
- Remuneration & exports
- Reports
- Customer communication
Need
Timetable
Planning
Implementation
Hours
Frequently Asked Questions
Good to know
Can I create a rota based on both the venue and the staff member?
Yes. You plan based on the venue (what staffing is required) and on the staff member (who is available and qualified). This allows you to keep track of venues, teams and shifts on a single planning board.
Does the scheduling software take the collective labour agreement and the Working Hours Act into account?
Yes. The software flags any conflicts with working and rest times (ATW) and takes into account collective agreement rules and allowances (such as ORT), ensuring that you plan in accordance with the regulations.
Can staff view their rota and swap shifts?
Yes. Staff use the app to view their rota, submit their availability and leave requests, and swap shifts – subject to the planner’s approval where necessary. This saves the planner a lot of data entry work.
How can I quickly adapt in the event of illness or staff absences?
In the event of staff absences, you can immediately see who is available and qualified, and post an open shift to a flex pool. This allows you to fill gaps quickly without causing chaos in the rota.
Can I view labour costs and the budget for each property?
Yes. You can view the planned manpower and labour costs for each project in real time, enabling you to monitor budgets and make timely adjustments.
Is the staff planning system also available as an app?
Yes. Planners manage the rota on a desktop, tablet or mobile, and staff use the app to view their rota anytime, anywhere.
Is the schedule linked to time recording and work orders?
Yes. The scheduling system is part of the same FacilityApps platform as timesheets, work orders and quality control. A scheduled shift therefore immediately forms the basis for clocking in and the work order, without the need for double entry.